Document Management Solutions | Synapses Technologies
Brian Long
Get Paper Out of the Filing Cabinet
Every professional office still runs on some amount of paper — signed contracts, intake forms, invoices, patient or client records. Document management moves that paper into a searchable, secured digital system, so a file is found in seconds instead of a trip to the cabinet, and it’s backed up instead of one flood or fire away from gone.
How It Works
Capture Ricoh scanners — from a desktop unit for a front desk to a high-volume production scanner for a back office — digitize incoming and existing paper.
Route PaperStream NX Manager applies naming, indexing, and folder rules automatically as documents are scanned, so files land where they belong without manual filing.
Store and Secure Documents are stored in Microsoft 365 or on-site file storage, with access limited to the people who need it and every access logged.
Retrieve Full-text search means finding a document is a search box, not a filing system you have to remember.
Where This Fits
Document management shows up across our model solutions:
- Professional Services Offices: moving contracts, engagement letters, and client files off paper
- Medical and Wellness Practices: intake forms and records, handled alongside the Cyber Protection Package for HIPAA-relevant safeguards
- Public Sector Offices: records management for resident-facing paperwork
Let’s Get Your Paper Under Control
Tell us what you’re scanning and where it needs to end up, and we’ll size the scanner and workflow to fit.
Synapses Technologies — Your trusted partner for document management solutions.